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The World Wide Web and Your School District A guide to setting up, deploying and managing Microsoft
Internet Information Server 5.0 for the non-technical staff. |
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Windows 2000 Server Internet Information Server 5.0 FrontPage 2000 Web Folders Active Server Pages |
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Conventions used in this document
Considerations, Information and Supplies
Web Server Procedure Check List
Installing Windows 2000 Server
Deleting hard disk partitions.
Configuring a Logical Hard Drive
Binding Multiple IP Address to the Network Interface Card
Creating a New Windows User
Account
Adding a User to the
Administrators Group
Creating Data Folders and Setting NTFS Security
Changing Permissions to the
Staff_Web Folder
Configuring Internet Information Server 5.0
Changing the TCP Port on the
Default Web Site
Testing your MS Internet Information
Server
Configuring FrontPage Extensions
Creating a New Web using Host Headers
Testing the Host Header Web
Site
Configuring the SMTP Mail Pass
Through
Configuring the District
Public FTP Site
Configuring the Staff Web FTP
Site
Creating and Installing Terminal Server Client
Creating Terminal Server
Client Disk
Installing Terminal Server
Client
Logging into the Web Server
with Terminal Server
Logging off the Web Server
with Terminal Server
Setting Web Site Permissions and Creating Sub Web Sites
Setting FrontPage Web Site
Permissions
Setting FTP Sub Web Site
Permissions
Creating a Web Folder using
Windows 2000 or Windows ME
Creating a Web Folder using
Windows NT 4.0 or Windows 98
Choices for Publishing Web Content
Setting folder Permissions for
Data Access
Copying ASP Data into the
Staff Web Folder
Customizing the Staff_web.mbd
file.
Entering a staff member into
the database
Copying ASP Data into the
District Main Web Folder
Customizing the District_News
.mbd file.
Preface |
The past five years has seen exponential growth in the use of technology. The sound of a mobile phone ringing causes 9 out of 10 people to reach for a device on their person. The single home computer system is quickly changing to a home network. Parting friends no longer say, “Call Me!” but rather “E-mail me!” The growth of the Internet has been equally impressive. It is difficult these days to find a business without .com behind its name. Universities have .edu and local school district proudly displays its state and country, mydistrict.k12.az.us. School communication has also grown. Parents, and the communities which schools serve, desire more and more information. The Internet provides the medium to disseminate this information. Microsoft provides the perfect tool for placing this information on the Internet in the form of Microsoft Windows 2000 Server combined with Internet Information Server 5.0. While schools and school districts continue to design or expand their computer networks, society continues to demand information. Unfortunately, many school districts use 100% of their resources to keep their networks functioning. Adding to these problems is the public sector’s demand for experienced network administrators and technicians. It is difficult for school districts to compete with the salaries offered by corporate America. This document is designed for the staff member who is charged with the task of setting up and managing a Microsoft Internet Information Server and has not had the opportunity to become an expert in the intricacies of this powerful tool. The World Wide Web and Your School District is a step-by-step guide to: q Installing Windows 2000 Server q Configuring Internet Information Server including SMTP q Configuring FrontPage Security q Setting up Web Folders q Configuring data access web pages using supplied html code and Access databases Documentation will also include: q How to use this guide q Conventions used in this document q Server considerations q Information and supplies to gather before you begin q Web Server Procedure Check List q Troubleshooting The World Wide Web and Your School District will not include: q Backing up your web server q The installation of PERL q The use of CGI q How to design or manage a web site |
Acknowledgements |
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I want to take a moment
to thank the people have taken time out of their life to help me with this
project. To my wife and daughter
Jenifer and Victoria who never complained as I spent countless hours with my
face glued to a computer monitor. To Ladd Bausch a great
friend and mentor who not only edited and advised me throughout this
writing. He also spent the past four
years helping me hone my skills as a technical writer. To Logan Bausch who beta
tested and provided feedback. To Peoria Unified School
District, which has employed me for the past 8 years and allowed me the
opportunity to gain the knowledge, I pass on through this book. To my Mom and Dad whose
countless sacrifices enabled me to complete my education. |
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How to use this guide |
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The World Wide Web and
Your School District is designed
to be a two-phase tutorial and guide with the non-technical staff member in
mind. Each chapter is laid out with
step-by-step procedures guiding you through the process of setting up a
Windows 2000 web server for your school district. Upon completion of this guide, you will have a functioning web
server which host separate and secure web sites for each school in your
district. Additionally, your server
will be able host a separate and secure web site for each teacher in your
district. Phase One For the first time Web
Server administrator, Microsoft Internet Information Server (IIS) can be
intimidating. Therefore, I recommend
you follow the procedures laid out in this book one time as a learning
experience. To help with troubleshooting,
I also recommend using the same schools and user names used in this guide. Phase Two After you have
successfully completed your “practice build” of the web server, complete the
process a second time using your district’s school names. To aid you in the process of building your
production web server, I have included a Web Server Procedure Checklist. Please review this checklist and obtain
the required information from your network administrator prior to building
your web server. Each chapter will contain
an overview of the task you will be completing. Please take the time to review this information prior to
beginning the chapter. And finally, I have
included two sample databases along with the Active Server Page (ASP)
scripts. These are the same databases
I developed and use at my school district.
The World Wide Web and
Your School District is not the
definitive guide to IIS. It will,
however, get your web server up and running.
As time and resources allow, I highly recommend attending a Microsoft
Certified Class on Internet Information Server. Training information may be
found at the following URL: www.microsoft.com/windows2000/training
Take a deep breath…
Now go to it! |
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Conventions used in this document |
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The World Wide Web and Your School District contains a number of screen captures to assist you with the installation and configuration of Windows 2000 Server and Internet Information Server 5.0. Information pertaining to the screen capture will be posted directly above the image. To minimize confusion, different fonts or font styles will be used to distinguish different areas of the window. The title of this window Create Partition Wizard will be displayed in Bold. The name of this window Format Partition will be displayed with Bold Italic. Any radio button, check box or text field will be displayed in Italic. Any text you are to type in a text field will be displayed in Courier 10. Any button requiring an
action will be displayed in Bold. Example: Click Add… Additional information
may be displayed in the left margin. Below is an example from the document. |
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NTFS
partitions are not readable by windows 95, 98 or Me machines if the machine
is booted with a Dos disk. |
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Server Considerations |
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The specific needs of
your school district will determine the type of server needed. For example: The number of virtual web sites, the number of daily hits to
your web server, the number of concurrent hits to your web server. Below you will see Microsoft’s minimum
recommendations for server running Windows 2000.
The above will work
wonderfully for a test server.
However, on your production server I would recommend the following as
a minimum standard. Pentium II
500 with 256 megabytes of RAM and 12 gigabytes of hard drive space. If your budget allows for
a faster machine, consider upgrading to dual processors and upgrade your RAM
to 512 megabytes. Additionally, you will want to include a RAID hard drive
Array of and redundant power supplies.
Last but not least,
install a backup tape drive. I will not recommend a
specific brand of server. However, I
will recommend purchasing from a major computer manufacturer. Your web server
is not the place to save a few dollars. |
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Considerations, Information and Supplies |
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One of the most important features in IIS is the ability to host multiple web sites on one machine. Prior to IIS 4.0, each web site required a separate web server. Using IIS, one web server is capable of hosting multiple web sites. Imagine the expense your school district would incure trying to give each school a separate web site before IIS. See the images below.
Using IIS, multiple web sites may be placed on one server using multiple IP addresses. These IP addresses are assigned to the servers Network Interface Card (NIC) through a process called Binding. Using the same scenario as above, three machines have been eliminated.
In some scenarios, multiple IP addresses are not available. In this case, IIS can host multiple web sites by using a single IP addresses while taking advantage of Host Headers. Again, three servers have been eliminated.
Using Host Headers will require your webmasters use a Microsoft Web-Publishing product to create and maintain their web sites. Personally, I prefer separate IP address for each web site on the web server. Doing this also allows each site you have it’s own FTP site or FTP access for updating the web content. Microsoft recommends not having more than five IP address bound to any NIC and corresponding web site. I believe this recommendation was designed with web sites that take over 100,000 hits per day in mind. It is not likely a school district site will take 100,000 hits per day. At my school district, we have been successfully running 42 web sites with corresponding IP addresses assigned to one NIC for over three years. |
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You will find it beneficial to gather the following information and items before your installation of Windows 2000. Network Informationq __________________ Domain name for your district q __________________ IP Addresses to be used on the web server q
__________________
Subnet mask q __________________ Gateway q __________________ DNS settings for your network Server q Server Configuration Utilities (If necessary) q Server specific drivers Software q Windows 2000 Server CD q Backup software (This document will not cover the installation of third party software.) q Anti Virus software (This document will not cover the installation of third party software.) |
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Web Server Procedure Check List |
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Use
this document as a checklist to be sure you have accomplished each task in
each chapter. Additionally you will
want to keep this document in your records. Before you begin: Software q Server specific utilities & drivers q Windows 2000 Server CD q Anti Virus Software q Backup Software (Windows does contain built in software) Network Information q __________________________ District Domain Name q __________________________ Starting IP address (If you will be using a consecutive range of IP addresses, place the last IP in the blank below. If your will be using non consecutive address, please write them on the back of this sheet.) q __________________________ End IP address q __________________________ Subnet mask q __________________________ Gateway q __________________________ Preferred DNS Server q __________________________ Alternative DNS Server Chapter One q __________________________ Partition size q __________________________ The name you will type for owner of the server. q __________________________ Your Organization name q __________________________ Licensing Mode q __________________________ Computer Name q __________________________ Administrator password q Two floppy diskettes Chapter Two q Create Extended partition q _________________________ Extended partition size q Format Extended (Logical) partition q _________________________ Drive letter the assigned to this partition q _________________________ Volume Label Chapter Three q Starting IP address q Subnet mask q Gateway q Preferred DNS Server q Alternative DNS Server q Additional IP addresses added Chapter Four q Create your personal account q Create account for web site masters (If you have them at this a this time) q Add your personal account to the administrators group Chapter Five q Create web site parent folder on the web data drive q Set Folder permissions q Create individual web site folders q Add sample default page to each web site folder q Set Staff_web folder permissions Chapter Six q Change default web site port setting q Create a new Web Site q Assign IP address to the new web site q Create additional web sites and set IP addresses q Test all web sites q Configure web server extensions for all web sites q Configure SMTP Mail q Assign SMTP Mail to the first IP address assigned to the NIC q Set SMTP Mail security q Configure the district public FTP Site q Assign the first IP assigned to the NIC to this FTP site q Set FTP site permissions q Set FTP site welcome message q Configure School FTP access (if necessary) q Set School folder user permissions q Create FTP Site q Assign IP address to school FTP site that corresponds to the school web site IP q Set School FTP permissions q Set School FTP site welcome message q Configure Staff Web FTP access q Create Staff Web FTP Site q Assign IP address to Staff Web FTP site that corresponds to the Staff Web site IP q Set Staff Web FTP site permissions q Set Staff Web FTP welcome message Chapter Seven q Create Terminal Server Client Disk 1 q Create Terminal Server Client Disk 2 q Install Terminal Server Client on your workstation Chapter Eight q Create user accounts q Set user permissions through FrontPage on the web site q Test permissions q Create the sub web (FrontPage) q Set the sub web security q Create default page for the sub web q Test the sub web q Create the sub web folder (FTP) q Set the sub web folder permissions q Create default page for the sub web q Test the sub web Chapter Nine q Create Web folder on your workstation Chapter Ten q Create Data_bases folder q Set permissions for the Data_bases folder q Copy staff_web.mdb to Data_bases folder q Create the staff_web DSN q Copy the ASP pages to staff web folder q Delete the default.htm file q Test the ASP pages in the browser q Customize the staff_web.mbd q Add your schools or locations q Customize staff_info table q Delete users from the staff_info table q Customize staff_web_checklist_form q Enter new users to the staff_info table q Copy district_news.mdb to Data_bases folder q Create the district_news DSN q Copy the ASP pages to the district web folder q Delete default.htm file from the district web folder q Test the ASP pages in the browser q Customize the district_new.mbd q Delete existing news stories q Enter a new news story |
Installing Windows 2000 Server
Deleting hard disk partitions.
In this chapter you will complete the process of installing Windows 2000 Server software on your server. This chapter assumes your server does not contain an operating system or you wish to remove the current operating system. Any data on the hard drive(s) will be removed during this installation.
This chapter will not address any server specific information. Please consult the technical data included with your server.
Materials needed in this chapter
q Drivers and utilities specific to your server (Drivers should come with machine or contact the manufacturer.)
q
Windows 2000 Server CD
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Installing Windows 2000 Server |
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Follow the instructions below if the intended web server is not pre-configured with Windows 2000 Server. |
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With this step, it is possible to re-configure hard drive
partitions. This server will be
configured as a web server only.
Therefore, it is not necessary to create an Operating System (OS)
partition larger than 4 gigabytes.
(It is also not recommended to create the OS partition smaller than
2.5 gigabytes.) Press the D key to delete any existing partitions. |
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Deleting hard disk
partitions.
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7. If the server contains more than one partition, the screen reappears, press the down arrow to select the other partition. Repeat steps four and five. When all partitions have been deleted proceed to steps four through 6. |
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Creating Hard Disk
Partitions
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Press the Enter key to install Windows. |
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Once the Windows Installer formats the hard
drive, the installation of the operating system will begin. After the
operating system is copied to the server, the machine will reboot. Windows will continue the installation
process. This process may take up to thirty minutes. |
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Choosing Windows
Components
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19. Windows 2000 Server Setup / Licensing Modes window: Per Server Concurrent Settings Per Seat This will depend on your licensing agreement. For this tutorial, choose Per seat. Click Next. |
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21. Windows 2000 Server Setup / Windows 2000 Components window: Windows 2000 server is extremely robust server software. The objective of this server, however, will be to serve web pages. Scroll the component Box, locate Internet Information Service (IIS) and Double click. Choose File Transfer Protocol (FTP) Server Click OK |
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Choosing this setting will allow the machine administrator to connect to the server from a remote computer. The remote computer will act as terminal for the Web server. (This will require the installation of the Terminal Server client software on the remote machine. This is covered later in this document.) Click Next. |
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27. Windows 2000 Server Setup / Work Group or Domain window: use the default setting. Note: The default name for the
Workgroup is Workgroup. Click Next. |
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Configuring a Logical Hard Drive
In chapter 1, you created a small partition and installed Windows 2000 server on this partition. In chapter 2 you will create a partition using the remaining hard drive space on your server. This partition will hold the web data for your web site. Once this partition is created, you will format the partition.
Materials needed in this chapter
q No additional materials are needed
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Configuring a Logical Hard Drive
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Follow these instructions below to create and format a logical hard drive on your Windows 2000 Server. Note: You must log into the server as the administrator. The Configure Your Server window may open when you log on the machine. Close this window before you continue. |
Creating the Partition |
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Formatting the Logical Drive |
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Binding Multiple IP Address to the Network Interface Card
In Chapter 3 you will add additional IP addresses to your server. These IP address will be added to the Network Interface Card via a process known as binding. This process allows your web server to host multiple web sites though each IP address.
Materials needed in this chapter
q A list of IP addresses that will be used on your server
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Binding Multiple IP Address to the Network
Interface Card
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Note: You must log into the server as the administrator. |
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Creating a New Windows User
Account
Adding a User to the
Administrators Group
In Chapter 4 you will create user accounts on your web server. These accounts are necessary for your future webmasters to post their web pages to your web server. Additionally you will add a user to the administrators group.
Materials needed in this chapter
q No additional materials are needed
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Creating Users Accounts |
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Any person who wishes to publish information to the web server must have a Windows user account on the web server. Windows user accounts must be set up on the Windows 2000
Server. If you do not have direct
physical access to your web server, log into the web sever using Terminal
Server. See chapter 6 for details. Note: You must log into the server as the administrator. |
Creating a New Windows User Account |
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Adding a User to the Administrators Group |
Day to day operation to
your web server often require administrative rights to the server. In most cases, it is more convenient for
your personal account to have the same rights to the machine as your Administrator
account has. In this section, you
will add David Fattu to the Administrators
group. |
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Creating Data Folders and Setting NTFS Security
Changing Permissions to the
Staff_Web Folder
In Chapter 5 you will create a set of folders that will hold web data. After these folders are created, you will set the permissions for these folders. Setting permissions allow you to control who can and can not access folders.
Materials needed in this chapter
q List of school sites in your district. (Production build only)
q Sample default page (Included on the CD)
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Creating Data Folders and Setting NTFS
Security
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By default, Windows 2000 gives the Everyone group (any user
who logs into the machine) a security setting of full control over the data
in a folder. Any sub folder will
inherit the same security setting at the parent folder. Example:
UserData/Teacher. The folder UserData
is the parent folder. Teacher is the sub
folder. Full control allows the user
to read data, change data and delete data.
This can be problematic on a web server. Clearing the check box for Allow
inheritable permissions from parent to propagate to this object allows sub folders to have a different set
of security permission than the parent folder.
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q Read & Execute q List Folder Contents q Read Click Apply. Click Ok. The window will close. |
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Adding Sample Data |
q District_Main_Web q Staff_Web q Adams_High_School q Jefferson_Middle_School q Washington_Elementary
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Changing Permissions to the Staff_Web Folder |
The Staff Web site will
contain web sites created with Microsoft products and non-Microsoft
products. Consequently, FTP access
must be made available to this folder.
This forces a slight change to the security of this folder. |
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14. Place the pointer over the Staff_Web folder. Click the right mouse button choose Properties
and click. |
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18. Staff_Web
Properties / Security
tab: Click Apply, click Ok. |
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Configuring Internet Information Server 5.0
Changing the TCP Port on the
Default Web Site
Testing your MS Internet
Information Server
Configuring FrontPage Extensions
Creating a New Web using Host Headers
Testing the Host Header Web
Site
Configuring the SMTP Mail Pass
Through
Configuring the District
Public FTP Site
Configuring the Staff Web FTP
Site
In Chapter 6 you will configure your web sites within IIS. These web sites will hold the web data for each school and be accessible by anyone with access to the Internet. Once you have created the web sites, you will then configure the web site with FrontPage server extensions. FrontPage extensions will allow the web sites to be accessed for editing by FrontPage. Additionally the FrontPage extended web may be edited using Word, Publisher, and PowerPoint through Web Folders. Next, you will configure SMTP Mail services on your web server. SMTP services will allow your web server to send information gathered in a web-base form directly to an individual via email or to a database. Finally, you will configure your web server’s FTP service. This service will provide a location for users to obtain public files from your server or the FTP site will allow your web master to publish information to a web site.
Materials needed in this chapter
q No additional materials are needed
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Configuring Internet Information Server
5.0
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Follow the instructions below to configure Internet Information Server 5.0 on your Windows 2000 Server. Note: You must log into the server as the administrator.
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Changing the TCP Port on the Default Web Site |
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Creating a New Web Site |
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Configuring Internet Explorer |
In the next section, you will test you IIS server to ensure it is serving the web pages you have loaded. It is necessary to configure Internet Explorer before it will be possible to view these pages. Complete the following steps:
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Testing your MS Internet Information Server |
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Configuring FrontPage Extensions |
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Creating a New Web using Host Headers |
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Host Headers will only work in conjunction with Domain Name Server (DNS) If you intend to utilize Host Headers, you will have to configure them when the server is placed in production mode.
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Testing the Host Header Web Site |
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Configuring SMTP Mail |
Configuring the SMTP Mail Pass Through |
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Securing SMTP Mail |
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Configuring FTP Sites |
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In a perfect scenario,
every web master posting to the District Web Server would use a Microsoft web
page design product and a Windows base workstation to fully utilize the
convenience of the FrontPage Server Extensions. Unfortunately, this is not
the case. Many school districts and
teachers own and use web design products on computers, which do not run
Windows based programs. For those
users, it is necessary to configure FTP access to the web server. In the following sections, you will create a Public FTP site for the District, A private FTP site for on of the High School and private FTP site for a staff member under the Staff_Web site. |
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Configuring the District
Public FTP Site
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64. Open the Web_Sites folder located on the Web_Data
(E) drive. Create a folder and
name it District_Main_FTP. Create
a Read_me file or copy the supplied Read_Me file into this folder. |
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Configuring a School FTP Site |
In this section, you will create a private FTP site for Adams High School. This FTP site will be configured so only David Fattu user name dfattu will have access to the FTP site. |
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83. Adams_High_School Properties / Security tab: Click Add… |
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Configuring the Staff Web FTP Site |
Configuring the Staff Web FTP site is similar to
configuring the Public FTP site with the exception of access. You will notice duplicate screen captures
along with new screen captures showing the different configurations in this
procedure. |
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107.
FTP Site
Creation Wizard /
FTP Site Description
window. Type the Staff_Web_FTP In
the description field. Click Next. |
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108. FTP
Site Creation Wizard / IP Address and Port Settings
window: Click the down arrow
in the IP Address field. Choose the IP address that Staff_Web
is assigned to. Click Next. |
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109. FTP Site Creation Wizard / FTP Home Site Directory window: Click the Browse button. |
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110. FTP Site Creation Wizard / FTP
Home Site Directory window:
Click the Plus sign next to Web_Data drive. Continue this until you locate the
Staff_Web_FTP folder. Choose this
folder by clicking on it. Click Ok. |
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111. FTP Site Creation Wizard / FTP
Home Site Directory window:
Click Next. |
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112. FTP Site Creation Wizard / FTP
Site Access Permission window:
Make certain the check boxes next to Read and Write contains
a check. Click Next. |
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113. FTP Site Creation Wizard / You
have successfully completed the FTP Site Creation Wizard window: Click Finish. |
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114. Internet Information Services window: Place the pointer over Staff_Web_FTP. Click the right mouse button, choose Properties and click. |
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115. Staff_Web_FTP / FTP Site tab.
In the Connection area, set
the Limited To: field to 100
connections. Select the Security
Accounts tab. |
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116. Staff_Web_FTP window / Security Accounts tab. Remove the check boxes for Allow Anonymous Connections. When the check is removed, the Internet Service Manger alert window will be displayed. Click the Yes button to continue. |
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117. Staff_Web_FTP
window / Security Accounts tab.
The Allow Anonymous Connections
check box will become grayed. Click
the Apply button. Click the Messages
tab. |
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118. Staff_Web_FTP
window / Messages tab.
Type Welcome to the Staff_Web
Private FTP site in the Welcome
field. Type Thank you. In the Exit field. |
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119. Launch your web
browser. Type the URL to your
staff_web site replacing HTTP:// with FTP:// (It may be necessary to use the
IP address). The Login As window will display.
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120. Login As window. Type Administrator
in the User Name field. Type the administrator password in the password field. Click Login. |
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121. The files
contained in this folder should be visible.
The welcome message should also be visible in the left side of the
window. Close the web browser.
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Creating and Installing Terminal Server Client
Creating Terminal Server
Client Disk
Installing Terminal Server
Client
Logging into the Web Server
with Terminal Server
Logging off the Web Server
with Terminal Server
In Chapter 7 you will create the installation disks for the Terminal Server service client. After you have created the client installation disk, you will install the client on your Windows workstation. Terminal Server will allow you to work with your web server from a remote location. This can be very convenient if your server is physically located in a secured room away from your work area.
Materials needed in this chapter
q Two blank formatted 1.44 megabyte floppy diskettes
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Creating and Installing Terminal Server Client |
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Creating Terminal Server
Client Disk
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Terminal Server will allow you to administer the web
server from a remote PC. The
following directions will guide you through the process of creating client
disk, and installing the Terminal Service client on your workstation.
Note: You will need two 1.44 megabyte
formatted floppy diskettes to complete this chapter. Label these two diskettes: Terminal Services for 32-bit x86 Windows Disk 1
for disk 1 and Terminal Services for 32-bit
x86 Windows Disk 2 for disk 2. |
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This task will be completed at the Microsoft Windows
2000 Server.
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Installing Terminal Server
Client
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Complete this task at your workstation.
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Logging into the Web
Server with Terminal Server
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Logging off the Web Server
with Terminal Server
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Setting Web Site Permissions and Creating Sub Web Sites
Setting FrontPage Web Site
Permissions
Setting FTP Sub Web Site
Permissions
In Chapter 8 you will set the permissions for each web site. Setting the permission will give an individual exclusive editing right to web site while keeping it secure from users. Chapter 8 will also address the creation of sub web site. A sub web is a web site that is a child of another web site. FrontPage allows sub webs to be created and have different editors assigned to these web sites. This will be very convenient for your staff web site.
Materials needed in this chapter
q No additional materials are needed
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Setting Web Site Permissions and Creating Sub Web Sites |
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With Terminal Server client
installed on your workstation, all web server tasks may be completed at your
workstation rather than the web server itself. |
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Setting FrontPage Web Site
Permissions
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Setting FrontPage permissions requires administrator access to the Microsoft Internet Information Server through FrontPage 2000. You should have FrontPage loaded on your workstation. See the margin note for additional information. Log into your web server as Administrator using Terminal Server. Create the following user account. User name: swheeler. Full Name: Shawn Wheeler. Description: Washington Teacher / District Web Master. Password: is your choice. In this section, you will give Shawn Wheeler (The user created above.) permission to administer the Main District Web Site. |
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Complete this task on your
workstation.
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Testing FrontPage Permissions |
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Creating
a FrontPage Sub Web
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In this section, you will create FrontPage sub web for
Shawn Wheeler.
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You can specify who can access webs in FrontPage by
adding the users (and user groups) to the web's user list and specifying the
type of access the user has. Users can have one of the following types of
permission: a. Browse - the user can browse the files in the web. b. Author - the user can browse and change the files in a web. c. Administer - the user can browse and change the files in the web, and can also administer the web by adding and removing users. On systems running Internet Information Services (IIS), FrontPage grants administrator access by default to all members of the Windows NT Administrators group and the SYSTEM account. |
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Testing the FrontPage Sub
Web
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Setting FTP Sub Web Site Permissions
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Setting FTP permissions require administrator access to
the Microsoft Internet Information Server.
You should have Internet Explorer loaded on your workstation. |
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Use Terminal Server to Log into the web server as the Administrator.
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2. Create a folder named Ladd_Bausch in the
Staff_web folder. Create or copy a
sample default.htm page from the CD into this folder. |
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3. Web site root folder window: Place the pointer over the user’s
folder. Click the right mouse button,
choose Properties and click.
Select the Security tab in the Properties window. |
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4. Ladd_Bausch
Properties / Security
tab. Click the Add button. |
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Creating a Web Folder using
Windows 2000 or Windows ME
Creating a Web Folder using
Windows NT 4.0 or Windows 98
Choices for Publishing Web Content
Chapter Nine explains the procedure used by webmasters to
pass data to their web site on your server. Before Microsoft released Office
2000, web masters had two choices for posting web data: One was through FrontPage and the second was
through FTP (File Transfer Protocol).
Office 2000 gave web masters a third option, the Web Folder. Web Folders require a web site with
FrontPage Extensions. What is unique
about the Web Folder is the folder is mapped directly to the web server. This
allows the web master to save a document directly to the web server thus
publishing the document in the same step as saving the document. Additionally,
this chapter will give step-by-step procedures for creating web folders using
Windows 2000 and Windows Millennium (ME).
This chapter will also cover creating Web Folders with NT 4.0 and
Windows 98.
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Supporting Your Webmasters |
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Creating a Web Folder using Windows 2000 or Windows ME |
The information provided in this section assumes you are running Windows 2000 or Windows ME with Office 2000 and Internet Explorer 5.0. Directions for Windows 98 and NT4.0 will follow this section. With a Front Page extended Web, you may use any program contained in Office 2000 to create web pages. |
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1. At the Windows 2000 or Windows ME desktop, Double
click My Network Places. |
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2. My
Network Places window: Double
click Add Network Place. |
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3. Add
Network Place Wizard
window: In the Type the location of the Network Place: field; type the
URL of your web site. In this example
http://www.learniis.edu has been used.
Click Next. |
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4. Enter Network Password window: Type the User name: and Password:
in the appropriate fields. Click OK. |
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5. Add
Network Place Wizard
window: The URL will be placed in the
Enter a name for this Network Place:
field. Click Finish. |
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6. http://www.learniis.edu window: will now open displaying the contents of
this web site. |
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7. My
Network Places window: Open My
Network Places window: to locate
this Web Folder in the future. To
open this Web Folder, double click this folder just as you would open any
other folder. |
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Creating a Web Folder using Windows NT 4.0 or Windows 98 |
The information provided in this section assumes you are running Windows 98 or Windows NT 4.0 with Office 2000 and Internet Explorer 5.0. With a Front Page
extended Web, you may use any program contained in Office 2000 to create web
pages. The best part is the ability
to save or copy your web pages/site to the Web Server. To get started, you must create your Web
Folder. |
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1. At the Windows NT 4.0 or Windows 98 desktop,
Double click My Computer. |
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2. My
Computer window: Double click Web
Folders. |
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3. Web
Folders window: Double click Add Web Folder. |
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4. Add Web
Folder window: In the Type
the location to add: field; type the URL of your web site. In this example http://www.learniis.edu has been used.
Click Next. |
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5. Enter Network Password window: Type the User name: and Password:
in the appropriate fields. Click OK. |
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6. Add Web
Folder window: The URL will be placed in the Enter a name for this Network Place:
field. Click Finish. |
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7.
Web Folders window: Double
click on the Web Folder icon to open the folder. |
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8. http://www.learniis.edu window: will now open displaying the contents of
this web site. |
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9. Web
Folders window: Open My Computer then open Web Folders window: to locate this Web Folder in the
future. To open this Web Folder,
double click this folder just as you would open any other folder. |
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Choices for Publishing Web Content |
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There are a number of
reasons I could say Microsoft’s software development has been great for the
end user. If I were to pick the top
two, I would have to say Standardization across products and building the
ability to save virtually any document to the web. The ability to save documents to the web is what I would like
to focus on for a brief moment. Each
product in the Microsoft Office 2000 Suite has the ability to save files to
the web via the web folder. I will
break these products into two groups: Products that can be used to create a
web site and Products that can enhance a web site. Creating Web Sites q FrontPage To
quote the Microsoft web site: “The Microsoft
FrontPage® 2000 Web site creation and management
tool gives you everything you need to create and manage exactly the site you
want, whether you're creating a personal Web page or a corporate
Internet or intranet site.” This has to be my
personal favorite for creating web pages.
FrontPage is powerful enough for the veteran web master and intuitive
enough for the beginner. If your
district can afford to distribute this product, you cannot lose. q Word To
quote the Microsoft web site: “Microsoft
Word 2000 provides powerful tools for creating and sharing professional documents
that anyone with a Web browser can view making it easy for team members to
collaborate online.” The
first time I sat down to create a web document with this product, I awe
struck. The power of this product is
great. Word also contains an outstanding
Wizard to help your web master get started.
If you can type, you can create a web page. If you can save a document, you can publish your document to
the web. q Publisher To
quote the Microsoft web site: “Microsoft
Publisher 2000 helps you easily create, customize, and publish materials such
as newsletters, brochures, flyers, catalogs, and Web sites. Publish easily on
your desktop printer, at a copy shop or commercial print shop, or directly to
the Web.” This
is the product for your timid web master.
Wizards walk the user through the creation of a professional looking
web site. |
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Enhancing Web Sites q PowerPoint To
quote the Microsoft web site: “Microsoft
PowerPoint® 2000 provides a complete set of tools for creating powerful
presentations. Organize and format your material easily, illustrate your
points with your own images or clip art, and even broadcast your
presentations over the Web.” I
do not think anyone needs to be sold on the power of PowerPoint. However, consider the ability to share that
presentation or lesson with parents or community members in their home. q Excel To
quote the Microsoft web site: “With
Microsoft Excel 2000, you can take advantage of comprehensive tools to create
spreadsheets and share them on the Web for universal viewing and
collaboration.” With
the ability to share data via the web, the power of this tool increases
exponentially. Charts and graphs
display in the web browser as on a sheet of paper. q Access Access
in my opinion is one of the strongest products in the Office line. While its strengths are not creating web
pages, Access does have the ability to save reports as web pages. This allows critical data to be
disseminated to the masses. q PhotoDraw To
quote the Microsoft web site: “Microsoft
PhotoDraw® 2000 Version 2 combines photo-editing and drawing tools in one
streamlined application that makes it easy to create professional-looking
graphics for Web sites and printed material. It works seamlessly with other
Office applications, and includes more than 20,000 customizable images and
clip art.” |
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If space allowed, I would
share step-by-step procedures for all of these products. Unfortunately, that would require another
volume to this book. The most
important point to pass on to your web masters is that Microsoft has a number
of outstanding products that are web enabled. Your web master does not need to be a technical guru to create
web pages. Thanks to these programs,
the necessity for knowing the html code is no longer necessary. |
Setting folder Permissions for
Data Access
Copying ASP Data into the
Staff Web Folder
Customizing the Staff_web.mbd
file.
Entering a staff member into
the database
Copying ASP Data into the
District Main Web Folder
Customizing the District_News
.mbd file.
The focus of Chapter Ten is the automation of a few pages on your web server. Consider web pages for your staff. It is reasonable to have a page with the links to each staff member’s web page. It is also reasonable to have staff member’s web sites organized by school. Imagine how much time it would take to update these pages every time a new staff member’s web site is added. These updates can be taken care of through the use of Active Server Pages (ASP).
By following the procedures in this chapter, you will load Active Server Pages that access a database, This same process can be used for student web pages.
You may find it necessary to frequently update news or other information on your districts home page. When this information becomes out-dated, it requires the webmaster to physically remove the information. Additionally, this information must be moved to an archive location or be permanently deleted. Through Active Server Pages, this information can be posted on the district home page. At a pre-determined date, the information will be automatically removed from the home page and placed on an archive page.
By following the procedures in this chapter you will set the folder permissions, copy the databases to the designated folder and create DSN connections.
The two database files used in this chapter require Access to 2000. If possible, I recommend mapping into the E drive (web data drive) on your web server. If this is not possible, you will need to install Access 2000 on your web server. It would be helpful to have a printer available for printing forms or reports.
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Activating Your Web Sites |
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Setting folder Permissions for Data Access |
Your Active Server Pages will be driven from data contained in a database file. This file will be located on the same drive as your web data, however, it will require different permissions than your web data folder. Note: You must log into the server as the administrator. |
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1. Open the “E” drive (or the drive which
holds your web data) on your web server.
Create a new folder then name this folder Data_Bases. |
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2. E:\ drive window: Place the pointer
over the Data_Bases folder. Right
mouse click, choose properties. |
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3. Data_Bases Properties window /General tab: Click the Security
tab. |
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4. Data_Bases Properties window / Security tab: Click Add… |
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5. Select
Users, Computers, or Groups window: Scroll and select the Administrators
group. |
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6. Select
Users, Computers, or Groups window: Click Add, click OK. |
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7. Data_Base
Properties window/ Security
tab: Place the check mark in the Full
Control check box under the Allow
column. The entire column will fill
with check marks. Click Apply. |
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8. Data_Base
Properties window: Select Everyone in the Name
box. Remove the check box to the
right of Allow inheritable permissions
from parent to propagate to this object. |
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9. Security alert window:
Click Remove. |
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10. Data_Base
Properties window/ Security
tab: The Everyone group will be
removed. |
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11. Data_Base
Properties window/ Security
tab: Click Add… |
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12. Select
Users, Computers, or Groups window: Select Everyone. Click Add. |
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13. Select
Users, Computers, or Groups window: Click Ok. |
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14. Data_Base
Properties window/ Security
tab: Click Apply, click OK. |
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15. E:\Data_Base window: Copy the following file from the
Staff_Web_files folder located inside the ASP folder on the CD:
staff_web.mdb. Now, copy the
staff_web.mdb database file into the Data_Bases folder. |
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Creating the Staff Web DSN |
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1. Click Start, choose Programs, Administrative
Tools, and click on Data Sources (ODBC). |
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2. ODBC
Data Source Administrator window
/ User
DSN tab: Place your pointer
over System DSN tab then click. |
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3. ODBC
Data Source Administrator window
/ System
DSN tab: Click Add… |
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4. Create
New Data Source window: Select Microsoft
Access Driver (*.mdb) click Finish. |
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5. ODBC
Microsoft Access Setup window:
In the Data Source Name: field,
type Staff_Web. In the Description:
field, type Staff Web Database File. Click Select. |
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6. Select
Database window: Click
the down arrow under the Drives:
drop down box. |
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7. Select
Database window: Choose e:
Web_Data. |
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8. Select
Database window: Double click
the Data_Bases folder under the Directories scroll box. |
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9. Select
Database window: Select staff_web.mdb
in the Database Name scroll box.
Click OK. |
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10. ODBC
Microsoft Access Setup window:
Click OK. |
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11. ODBC
Data Source Administrator window
/ System
DSN tab: Click OK. |
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Copying ASP Data into the Staff Web Folder |
You now have a connection
between the database and your server.
This will also allow you access this information through Active Server
Pages (ASP) In the next 2 steps, you
will copy the ASP files to your web server thus completing the connection between
the web page and the database. |
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1. Copy the following files from the Staff_Web_files
folder inside the ASP folder on the CD: q
default.asp q
list.asp q
location.asp q
learniis_staffweb_banner.jpg Copy
default.asp, list.asp and location.asp to the root level of the staff_web
folder on your web server. Copy
learniis_staffweb_banner.jpg into the images folder on the web server. 2. Delete the default.htm file from the Staff_web
folder on your web server. |
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3. Open your web browser to your staff web
site. If this page loads, you are
successful. |
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How this works: Very simply stated, the Staff_web.mdb file
is an Access 2000 database file that contains a list of Schools or locations
and a list of staff members who have web pages. These two tables are queried by the web page. The content of these queries are displayed
on the web page. Each time a new
staff member is added to this database, the web pages will show this change
the next time the web page is loaded.
The same is true if a new school or location is added to the database.
There are also several
changes to make on the default.asp file copied to the staff web folder. Those changes can be made using FrontPage.
Change LearnIIS to match your district.
The webmaster e-mail link will need to be adjusted. You will want to change the graphic at the
top of this page. Be aware of the far
left table column. This holds the ASP
script. You will want to be careful
making changes to this area of the web page. There are a few changes
you will need to make in the Staff_web.mdb file to customize the information
to your site. Please follow the next
set of procedures. |
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Customizing the Staff_web.mbd file. |
Double click the Staff_web.mbd
file located on the web server.
Note: Access 2000 must be
installed on the web server or your workstation must be mapped to the web
server’s hard drive that contains the file.
Your workstation must have Access 2000 installed.
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The Staff_web: Database window will display on your screen. |
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Entering a staff member into the database |
This procedure assumes the Staff_web.mbd file is open.
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Creating District News DSN
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Copying ASP Data into the
District Main Web Folder
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1. Copy the following files from the CD: q
default.asp q
fullstory.asp q
news_archive.asp q
learniis_staffweb_banner.jpg Copy
default.asp, to the root level of the District_Main_Web folder on your web server. Create
a new folder in the District_Main_Web folder name the folder Data. Copy
fullstory.asp and news_archive.asp to the Data folder. Copy
learniis_banner.jpg into the images folder. 2. Delete the default.htm file from the
District_Main_Web folder on your web server. |
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How this works. The district_news.mbd file is an Access 2000 database file that holds news you enter. The news entry will contain a subject, a story lead and the full story. In addition, news entry posting date and the date the posting will be removed. When the home page loads, the ASP queries the database. Any news entry that has a posting removal date beyond the current date will display. Any posting whose posting removal date has past, will not display. The information posted on the home page contains the subject, the story lead and the date the story was posted along with the date the story will be removed. This will also contain a link to the full story. Clicking this link will open a new page that will display all the information about that particular entry. The home page also contains a link to the archives page. This page queries the database for all entries then displays the subject; the story lead and the date the story was posted along with the date the story will be removed and a link to the full story. Using this database and the corresponding Active Server Pages allows your web site to display information for a set period of time. When the pre-determined date arrives, the information will no longer display. This allows the webmaster to work on other task, additionally the database maintains the past news items for future viewing. |
Customizing the
District_News .mbd file.
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The last step to make the District_News.mdb database fully functional is to remove the existing data and replace it with your own. Please follow the next set of procedures. |
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Inserting a News Item |
This procedure assumes the District_news.mbd file is open.
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Glossary
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Active Server
Pages |
A Web server technology from Microsoft that allows for the
creation of dynamic, interactive sessions with the user. An ASP is a Web page
that contains HTML and embedded programming code written in VBScript or
Jscript. It was introduced with Version 3.0 of Microsoft's Internet
Information Server (IIS). When IIS encounters an ASP page requested by the
browser, it executes the embedded program. ASPs are Microsoft's alternative
to CGI scripts and JavaServer Pages (JSPs), which allow Web pages to interact
with databases and other programs. Third party products add ASP capability to
non-Microsoft Web servers. The Active Server Page technology is an ISAPI
program and ASP documents use an .ASP extension. ASP.NET is an enhanced
version of ASP for the .NET platform. See CGI
script, JSP
and ISAPI. |
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Anonymous
Connections (FTP) |
An FTP site on the Internet that contains files that can
be downloaded by anyone. The anonymous FTP directory is isolated from the
rest of the system and will generally not accept uploads from users. |
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Default page |
The web page a web server automatically serves when a user
accesses a web site. This page may
also be referred to as a home page. |
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DNS |
Name resolution software that lets users locate computers
on the Internet (TCP/IP network) by domain name. The DNS server maintains a database
of domain names (host names) and their corresponding IP addresses. In this
hypothetical example, if www.mycompany.com were presented to a DNS server,
the IP address 204.0.8.51 would be returned. DNS has replaced the manual task
of updating HOSTS files in an in-house UNIX network, and of course, it would
be impossible to do this manually on the global Internet, given its size. |
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Formatting |
DOS and Windows
use a file system known as the File Allocation Table (FAT) to keep track of
data on a disk. All floppy disks and hard disks must be initialized with the
FAT before use. This is known as a high-level format. Windows NT can
optionally use its own native format (see NTFS). |
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FrontPage Server
Extension |
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FTP |
A protocol used to
transfer files over a TCP/IP network (Internet, UNIX, etc.). For example,
after developing the HTML pages for a Web site on a local machine, they are
typically uploaded to the Web server using FTP. |
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Host Headers |
Host name resolution means successfully mapping a host name to an IP address. A host name is an alias that is assigned to an IP node to identify it as a TCP/IP host. The host name can be up to 255 characters long and can contain alphabetic and numeric characters, hyphens, and periods. You can assign multiple host names to the same host. |
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Internet
Protocol |
Refers
to all the standards that keep the Internet running. The foundation protocol
is TCP/IP, which provides the basic communications mechanism as well as ways
to copy files (FTP) and send e-mail (SMTP). The Web added the HTTP protocol
for downloading Web pages and HTML, XML and XHTML for formatting them. There
are many others and many more are expected, as the Internet has become
"the" arena for global standards. |
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Network |
A
system that transmits any combination of voice, video and/or data between
users. It includes the cables and all supporting hardware such as bridges,
routers and switches. In wireless systems, antennas and towers are also part
of the network. |
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Parent Web site |
Webs site that is
one level up from the current web site. These are generally separated by the
/. Example: www.mydomain.com/cars |
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Partitions |
A
subdivision of a hard disk. The maximum size of a disk partition depends on
the operating system used. |
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Permissions |
A rule associated with an object (usually a directory, file, or printer) to regulate which users can have across to the object and in what manner. |
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Port |
In
a TCP/IP-based network such as the Internet, it is a number assigned to an
application program running in the computer. The number is used to link the
incoming data to the correct service. Well-known ports are standard port
numbers used by everyone; for example, port 80 is used for HTTP traffic (Web
traffic). |
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Production Web Server |
A
computer system used to process an organization's daily work. Contrast with a
system used only for development and testing or for ad hoc inquiries and
analysis. |
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RAID hard drive
Array |
(Redundant Array
of Independent Disks) A disk subsystem that increases performance and/or
provides fault tolerance. RAID is a set of two or more hard disks and a
specialized disk controller that contains the RAID functionality. Developed
initially for servers and stand-alone disk storage systems, RAID is
increasingly becoming available in desktop PCs primarily for fault tolerance.
RAID can also be implemented via software only, but with less performance,
especially when rebuilding data after a failure. |
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Redundant Power
Supplies |
The installation of
duplicate power supplies that are designed to come into use to keep equipment
working if their counterparts fail. |
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SMTP Mail |
(Simple Mail
Transfer Protocol) The standard e-mail protocol on the Internet. It is a
TCP/IP protocol that defines the message format and the message transfer
agent (MTA), which stores and forwards the mail. SMTP was originally designed
for only ASCII text, but MIME and other encoding methods enable program and
multimedia files to be attached to e-mail messages. |
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TCP/IP |
(Transmission
Control Protocol/Internet Protocol) A communications protocol
developed under contract from the U.S. Department of Defense to internetwork
dissimilar systems. Invented by Vinton Cerf and Bob Kahn, this de facto UNIX
standard is the protocol of the Internet and has become the global standard
for communications. |
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Virtual Server |
With
Internet Information Server (IIS), you can create virtual servers that enable
a single server to appear as several servers. By convention, each domain name
(for example, www.company.com) represents an individual computer. However, it
is possible to use a single computer and make it appear to be not only a
primary server (for example, named www.company.com), but also servers for
different departments of your company (for example, marketing.company.com,
sales.company.com, etc.). You can create virtual servers for these
departments with Microsoft Internet Information Server. You do not need a
different computer for each domain name. |
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Web Folder |
A shortcut to a Web server. When you save a file to a Web folder, the file is saved on a Web server, not on your computer's hard disk. You create Web folders by using the Add Web Folder Wizard, which is located at the root directory of Web Folders in Windows Explorer. You can also create a Web folder from the Open or Save As dialog box in any Microsoft Office program. The Web server that you save files to must have Microsoft FrontPage server extensions installed. |
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Glossary definition provided by TechEncyclopedia and Microsoft. |
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